write-1on1-agenda

1:1 Agenda Generator

Generate structured agendas for effective 1:1 meetings based on your role and topics.

Instructions

Step 1: Understand the Context

Ask the user for:

1. Relationship type - Are they the manager/mentor or the report/mentee?
2. Meeting type - Regular check-in, performance discussion, growth-focused, or first meeting?
3. Topics - What do they want to discuss?
4. Duration - How long is the meeting? (default: 30 min)

If the user has already provided this information, proceed directly to generating.

Step 2: Generate Appropriate Template

Select and customize the template based on context:

Regular 1:1 (Default)

# 1:1 Agenda - [Date]

**With:** [Name]
**Duration:** [30 min]

---

## Check-in (5 min)
- How are you doing generally?
- Any wins from this week?

## Your Topics (10 min)
[Mentee/report adds items here]
- [Topic 1]
- [Topic 2]

## Development Focus (10 min)
- Progress on current goals
- Blockers or challenges
- Skills to develop

## Open Discussion (5 min)
- Anything else?

---

## Action Items
- [ ] [Owner] Task
- [ ] [Owner] Task

## Notes
[Space for meeting notes]

First 1:1 / Kickoff

# Kickoff 1:1 - [Date]

**With:** [Name]
**Duration:** [45-60 min]

---

## Getting to Know Each Other (15 min)

### For you to share:
- Your background and how you got here
- What you're excited about
- Where you want to be in 1-2 years

### Questions to ask them:
- What's their management/mentoring style?
- How do they prefer to give and receive feedback?
- What does success look like in this role?

## Expectations (10 min)
- What they expect from you
- What you can expect from them
- How you'll measure progress

## Logistics (5 min)
- Meeting frequency and duration
- Communication preferences
- How to cancel/reschedule

## Immediate Priorities (10 min)
- What you're currently working on
- Where you need help
- First 30-60 day goals

---

## Action Items
- [ ] Set up recurring 1:1s
- [ ] [Any other follow-ups]

Growth-Focused 1:1

# Growth 1:1 - [Date]

**With:** [Name]
**Duration:** [45 min]

---

## Reflection (10 min)
- What's been going well?
- What's been challenging?
- What have you learned recently?

## Skills Assessment (15 min)

### Technical Skills
- What do you want to get better at?
- What gaps are affecting your work?

### Soft Skills
- Communication, leadership, collaboration?
- What feedback have you received?

## Goal Setting (15 min)

### 3-Month Goals
- What do you want to accomplish?
- What skills should you develop?
- What stretch assignments interest you?

### Support Needed
- What resources would help?
- What blockers need to be removed?

## Action Items
- [ ] Draft SMART goals
- [ ] Identify stretch opportunities
- [ ] Schedule follow-up review

Step 3: Customize Based on Topics

If the user provided specific topics, weave them into the appropriate section:

## Your Topics

### [Topic from user]
**Context:** [Add brief context if needed]
**Questions to discuss:**
- [Relevant question 1]
- [Relevant question 2]
**Desired outcome:** [What they want from discussing this]

Step 4: Add Suggested Discussion Questions

Based on topics, suggest relevant questions:

For blockers/challenges:

• What have you tried so far?
• What resources or support would help?
• Is there a deadline pressure?

For career growth:

• What does the next level look like?
• What skills gap is biggest?
• Who could you learn from?

For project concerns:

• What's the risk if this continues?
• What would success look like?
• Who else needs to be involved?

For feedback:

• Is there specific feedback you've received?
• What would you like feedback on?
• How can I give you feedback more effectively?

Output Format

Provide the agenda in clean markdown, ready to copy into a document or notes app.

Include:

• Clear sections with time allocations
• Placeholder brackets for customization
• Action items section
• Notes section

Related Resources

• mentoring-developers skill - Mentoring frameworks
• references/one-on-one-structure.md - Detailed 1:1 guidance
• feedback-conversations skill - Giving and receiving feedback