release-form-writer

Release Form Writer

What This Skill Does

Drafts a plain-language talent or location release form for use in documentary, journalism, or video production — covering the key legal provisions a producer needs while remaining readable by the person signing it.

When To Use This Skill

• You need a release form for an interview subject or contributor who will appear on camera
• You are filming at a private location and need a written agreement with the owner
• You are producing content for a publication or broadcaster that requires signed releases before broadcast
• You need a simple, professional form that a non-lawyer can understand and sign without being alarmed

What You Need To Provide

Required: The type of release needed (talent/contributor release, or location release), the project title and format, the production company name, the intended use and distribution of the content.

Optional: Territory of distribution, whether the release needs to be in perpetuity or for a fixed term, any specific provisions required by a broadcaster or distributor, whether the subject requires any editorial consultation rights or notification rights.

How the Assistant Approaches This

1. Identifies the type of release required and the key provisions that must be present for the production's intended use — talent releases and location releases have different core requirements
2. Drafts the release in plain language that covers: what rights are being granted, for what purpose, for which platforms and territories, for how long, and what (if anything) the subject receives in return
3. Flags any provisions that are standard but require the subject's informed understanding (such as a publicity rights grant) and includes a plain-language explanation alongside any formal legal language
4. Closes with a "Next Step" note: which customisation in the Producer Guidance Note to complete first (typically governing law), whether a broadcaster's required release form should replace this template, and whether rights-clearance-checklist should be run to confirm all other project releases are in place

Output Format

A complete release form: Title, Parties section, Recitals (brief plain-language description of what this form does), Clauses covering: grant of rights, scope of use, territory, duration, compensation, representation and warranty, and signature block. Total length 400–600 words. Written in plain English — no Latin, no impenetrable legal boilerplate. Includes a producer guidance note at the end explaining which provisions may need customisation before use. Output ends with a "Next Step" note: which field to complete first, whether to use a broadcaster's required form instead, and whether to run rights-clearance-checklist.

Quality Criteria

• Grant of rights clause specifies: what is being licensed, for what purposes, on which platforms, in which territories, for what duration
• Compensation section is present (even if compensation is zero — this must be stated clearly)
• The subject's name, the production company name, and the project title all appear in the parties section
• Form is written in language a non-lawyer can understand without removing the legal provisions that make it binding
• Producer guidance note identifies which clauses require customisation for specific broadcaster requirements
• Form includes a plain-language summary at the top: one paragraph explaining what the person is agreeing to
• Output includes at least one concrete next action the user can take immediately (complete the governing law field, check the broadcaster's release requirements, or run rights-clearance-checklist)

Example

Input

Type: Talent/contributor release Project: Threshold — a feature documentary Production company: Ironwood Films Ltd Subject: A contributor who appears in filmed interviews and may be filmed in their daily life over several months Distribution: Theatrical + streaming (global), broadcast (European) Term: In perpetuity Compensation: None (subject is unpaid) Broadcaster requirements: None specified

Output

CONTRIBUTOR RELEASE FORM

Project: THRESHOLD (Feature Documentary) Production company: Ironwood Films Ltd Date: [Date]

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What This Form Does

This form gives Ironwood Films Ltd permission to film you for the documentary THRESHOLD and to use that footage in the finished film and any related materials. By signing this form, you are agreeing to the terms set out below. Please read it carefully. If you have any questions, please ask the producer before signing.

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Parties

The Production Company: Ironwood Films Ltd, [registered address]

The Contributor: [Full name], [address]

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Grant of Rights

You give Ironwood Films Ltd and its assigns permission to:

1. Film, photograph, and record you — your voice, likeness, and performance — during production of THRESHOLD.
2. Edit, adapt, and use that footage in the finished documentary film, trailers, promotional materials, press materials, and any other materials created to support the film's distribution and release.
3. Distribute, broadcast, stream, licence, and otherwise exploit the finished film (and any materials using your contribution) in all countries and territories, in all media now known or later developed, for an unlimited period of time.

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Purpose

This permission is granted for the purpose of producing and distributing THRESHOLD, a feature documentary produced by Ironwood Films Ltd. Your footage may be used in the documentary itself and in promotional, press, and educational materials related to the film.

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Compensation

You are contributing to this film without payment. You acknowledge that your contribution is voluntary and that you have not been offered or promised any financial compensation in exchange for your participation or for signing this form.

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Your Representations

By signing this form, you confirm that:

1. You are 18 years of age or older (or that a parent or guardian is signing on your behalf).
2. You have the legal right to grant the permissions set out in this form.
3. Nothing in your contribution infringes the rights of any third party.

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Editorial Independence

You understand that Ironwood Films Ltd retains full editorial control over THRESHOLD and that you have no right of approval over how your contribution is used, edited, or presented in the finished film, except as expressly agreed in writing separately from this form.

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Governing Law

This agreement is governed by the laws of [jurisdiction — to be completed by producer].

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Signatures

Contributor:

Name: ___________________________

Signature: ___________________________

Date: ___________________________

On behalf of Ironwood Films Ltd:

Name: ___________________________

Position: ___________________________

Signature: ___________________________

Date: ___________________________

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Producer Guidance Note

Customise before use:

• Governing law: Insert the applicable jurisdiction (e.g., "England and Wales," "Republic of Ireland," "Germany").
• Broadcaster requirements: Some broadcasters (BBC, Channel 4, public broadcasters) require specific language in contributor releases, particularly around consent for sensitive subject matter. Check your broadcaster's delivery requirements and add any required provisions.
• Sensitive subjects: If the contributor is discussing personal medical history, criminal proceedings, or other sensitive matters, your broadcaster or distributor may require additional consent language for that specific content.
• Minors: If any contributor is under 18, a parent or legal guardian must sign on their behalf. Some jurisdictions require additional provisions for minors.
• Legal review: This form is suitable as a starting point for straightforward production releases. For complex productions, public figures, or sensitive subject matter, have this form reviewed by an entertainment lawyer before use.

Known Limitations

• This release form is a working template, not a finalised legal document. It should be reviewed by a qualified entertainment lawyer in your jurisdiction before being used in production, particularly for broadcast or international distribution.
• Release form requirements vary significantly by broadcaster. The BBC, Channel 4, Arte, and most major public broadcasters have their own required contributor release language — check your commissioning broadcaster's delivery requirements and use their preferred form if provided.
• This form does not cover all production scenarios. Complex situations (releases for public figures, releases involving disputed events, releases needed for AI training or generative media use) require bespoke legal drafting.

Related Skills

• rights-clearance-checklist
• licensing-brief-writer