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Writes structured internal memos for staff or leadership, translating communications situations into concise documents with context, key messages, and recommended actions.
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/autopunk-media-skills:internal-memo-writerThe summary Claude sees in its skill listing — used to decide when to auto-load this skill
Writes a clear, structured internal memo for staff or leadership, translating a communications situation into a concise document with context, key messages, and recommended actions.
Writes a clear, structured internal memo for staff or leadership, translating a communications situation into a concise document with context, key messages, and recommended actions.
Required:
Optional:
Structures for rapid comprehension. Internal memos compete with overloaded inboxes. The assistant uses a standard format — To/From/Date/Subject header, a one-sentence executive summary at the top, then supporting sections — so the reader gets the essential point in under ten seconds.
Separates fact from interpretation. The "Background" section contains only verified facts and chronology. The "Implications" or "Recommendation" section contains analysis and opinion, clearly labelled. This prevents the memo from being read as mixing editorial judgment with reporting.
Calibrates detail to the audience. A memo to all staff uses plain language and avoids jargon. A memo to senior leadership assumes more context and focuses on strategic implications and decision points. A memo to a specific team provides operational detail and assigns responsibilities.
Includes key messages when relevant. If the memo relates to an external communications issue, the assistant provides 2–3 approved key messages that internal staff can use if asked by media, clients, or stakeholders — ensuring message consistency.
Closes with a clear "what happens next" section. Every memo ends with specific next steps, owners, and timelines. If the memo is informational only, it says so explicitly — "No action required" is better than leaving the reader guessing.
300–500 words. Standard memo format: To / From / Date / Subject header, followed by an executive summary (1–2 sentences, bolded), then 2–4 body sections with headers (e.g., Background, Implications, Key Messages, Next Steps). Tone: clear, neutral, authoritative. No marketing language. Short paragraphs — no paragraph longer than four sentences. Ends with explicit next steps or "No action required."
Subject: Preparing staff for media coverage of the upcoming office relocation.
Audience: All staff (120 employees across three departments).
Key facts: The organisation is moving from its current city-centre office to a larger facility in a business park 8 miles east, effective June 1. The decision was made to accommodate a 30% headcount increase over the next two years. A local newspaper has submitted a press enquiry asking whether the move signals financial difficulty. It does not — the move is expansion-driven. The press team will respond to the enquiry today.
Desired outcome: Inform staff, align on messaging, prevent rumour.
Sensitivity: Routine but time-sensitive — the newspaper may publish tomorrow.
Recommended actions: Staff should direct any media enquiries to the press office. No one should comment publicly until the official statement is issued.
INTERNAL MEMO
To: All Staff From: Communications Department Date: March 20, 2026 Subject: Office Relocation — Media Enquiry and Staff Guidance
Summary: A local newspaper has asked about our office move. This memo provides the facts, our approved messaging, and guidance on handling any questions.
Background
As confirmed in the February all-staff briefing, the organisation is relocating to a larger facility at Greenfield Business Park, effective June 1. The move supports planned headcount growth of 30% over the next two years and provides modern meeting and production facilities that the current office cannot accommodate.
Yesterday, a reporter from the Eastdale Courier submitted a press enquiry asking whether the relocation is connected to financial difficulties. It is not. The press office is responding today with a statement confirming the move is expansion-driven.
Key Messages
If you are asked about the move by anyone outside the organisation — including journalists, clients, or suppliers — please use the following points:
What to Do If Contacted by Media
Do not respond to media enquiries directly. If a journalist contacts you — by phone, email, or in person — please forward the enquiry to the press office at [email protected] or call extension 4400. This applies to social media messages as well.
This is not a restriction on your personal social media use — simply a request not to comment on the relocation in any context that could be quoted as an organisational statement.
Next Steps
Questions about the move itself should go to [email protected]. Questions about media handling should go to the press office.
npx claudepluginhub ur-grue/autopunk-media-skills --plugin autopunk-media-skillsGenerates internal communications including 3P updates, newsletters, FAQ responses, status reports, leadership updates, project updates, and incident reports.
Provides guidelines and examples for writing internal company communications including 3P updates, newsletters, FAQs, status reports, leadership updates, project updates, and incident reports.
Writes a structured briefing note for editorial managers or senior leadership on editorial, operational, or strategic issues. Use when you need to present complex information concisely for decision-makers.