distributor-outreach-email

Distributor Outreach Email

What This Skill Does

Writes a sales outreach email to a film or content distributor introducing a completed project for acquisition consideration, including key commercial information an acquisitions team needs to evaluate the opportunity.

When To Use This Skill

• A film or series is complete and you are reaching out to distributors for the first time
• You have screened at a festival and want to follow up with distributors who attended
• You are preparing for a film market (EFM, Cannes, AFM) and need pre-market outreach emails
• A sales agent or producer needs to approach multiple distributors efficiently

What You Need To Provide

Required: Film title, format and runtime, brief logline (one sentence), production company, completion/delivery date, any festival screenings or awards, territories available for acquisition.

Optional: A prior connection to the distributor (met at a market, referral from a mutual contact), comparable titles in their catalogue, specific territories of interest, trailer or screener availability, any existing distribution deals already closed.

How the Assistant Approaches This

1. Opens with brief professional context (who is writing, any connection to the recipient) and states immediately that the email concerns a completed project available for acquisition
2. Delivers the commercial essentials in compact form: title, format, runtime, logline, festival pedigree or key credentials, territories available — all information an acquisitions executive needs to decide whether to request a screener
3. Closes with a single clear ask — usually a screener request or a market meeting — and notes any time-sensitive factors (upcoming festival exposure, competing offers) without creating false urgency
4. Closes with a "Next Step" note: how many distributors to send this to in the first wave, whether to prepare a follow-up timing plan (typical response window is 2–3 weeks), and whether festival-strategy-brief should be run if the distribution strategy is still being planned

Output Format

Subject line + email body. Body: 200–250 words. Professional sales tone — factual, efficient, confident. Not pitching a creative vision (that is the filmmaker's job); pitching an acquisition opportunity. Screener link or availability noted. Market-specific version (EFM, Cannes) available if requested. Output ends with a "Next Step" note: how many distributors to contact in the first outreach wave, expected response timeline, and whether to run festival-strategy-brief to develop the wider distribution strategy.

Quality Criteria

• Subject line identifies this is an acquisition opportunity and names the project
• Logline is present and states the film's genre and central proposition
• Festival credits or pedigree stated factually (no inflated descriptions)
• Available territories clearly listed or described
• Screener access offered concretely — not "available upon request" as a vague formality
• Closing ask is specific: a screener link, a market meeting, or a call
• Output includes at least one concrete next action the user can take immediately (send the first wave, prepare a follow-up schedule, or run festival-strategy-brief)

Example

Input

Film: Cartography of the Unseen Format: Feature documentary, 84 minutes Logline: A blind geographer spends three years creating tactile maps of places she has never seen — and the maps start revealing things sighted cartographers missed. Production company: Coastline Productions Completion: Delivered, December 2024 Festival: World premiere at IDFA 2024 — selected for the main competition Awards: Special Jury Mention, IDFA 2024 Territories available: All territories excluding Scandinavia (Nordic deal already closed) Connection to recipient: No prior contact — outreach during EFM

Output

Subject: Acquisition opportunity — CARTOGRAPHY OF THE UNSEEN (84 min doc, IDFA 2024 Special Jury Mention)

Dear [Name],

I'm writing from Coastline Productions to introduce CARTOGRAPHY OF THE UNSEEN, a completed feature documentary available for acquisition in all territories excluding Scandinavia.

CARTOGRAPHY OF THE UNSEEN (84 min) follows a blind geographer over three years as she creates tactile maps of places she has never seen — and her maps begin revealing things sighted cartographers had missed. The film had its world premiere in the IDFA Main Competition and received the Special Jury Mention in December 2024. A Nordic deal is already in place; all other territories remain available.

We're attending EFM this year and would welcome the chance to meet and screen the film for your team. I can also make a screener available immediately — link below, or I can arrange access via [platform] if preferred.

[Screener link / access instructions]

Please let me know if EFM timing works or if you'd prefer to review the screener first.

Best regards, [Name] Coastline Productions [Contact details]

Known Limitations

• This skill is calibrated for documentary and independent film. Distribution outreach for scripted series, formats, or studio productions follows different conventions and may require significant modification.
• The skill cannot generate accurate comparable catalogue titles for a specific distributor — references to their existing catalogue should be added manually and only if you know it well.
• If no festival pedigree exists, the email will be weaker. The skill will work, but acquisitions executives at most distributors use festival selection as a quality filter. A screener-only outreach without festival credits should be acknowledged honestly.

Related Skills

• festival-strategy-brief
• press-release-writer
• streaming-platform-pitch
• cold-outreach-email-writer