jira-status-sync

Jira Status Sync Skill

This skill provides patterns for keeping Jira tickets synchronized with actual development progress, ensuring accurate tracking and reporting.

Why Status Sync Matters

• Accurate sprint burndowns
• Realistic progress visibility
• Better blockers identification
• Improved team coordination
• Reliable velocity metrics

---

Status Update Triggers

When to Update Status

Event	Status Change	Comment
Assigned to you	→ In Progress (or keep Open)	Note approach
Started coding	→ In Progress	Brief plan
PR created	→ Code Review	Link to PR
PR approved	→ Ready for QA (if applicable)	Note reviewer
Tests passed	→ Done	Summary of changes
Blocked	Keep current + add Blocker flag	Blocker details
Unblocked	Remove Blocker flag	Resolution note

When to Add Comments

• Starting work (approach/plan)
• Significant progress milestones
• Encountering blockers
• Scope changes or discoveries
• Questions needing answers
• PR ready for review
• Work completed

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Status Transitions

Common Workflow

To Do ─────────────────────────────────────────────────────┐
   │                                                        │
   ▼                                                        │
In Progress ──► Code Review ──► QA ──► Done                │
   │                │           │                          │
   │ (blocked)      │           │                          │
   ▼                ▼           ▼                          │
Blocked ────────────────────────────────────────────────────┘
   (returns to previous status when unblocked)

Transition Comments

To In Progress:

Starting implementation. Approach:
- [Key step 1]
- [Key step 2]

Estimated completion: [Date]

To Code Review:

PR ready for review: [PR Link]

Changes:
- [Summary of changes]

Testing done:
- [Tests written/run]

To Done:

Completed and merged. Changes:
- [Summary]

Tested by: [Who tested]
Deployed to: [Environment]

To Blocked:

⚠️ BLOCKED

Reason: [Clear explanation]
Blocked by: [PROJ-XXX] or [External dependency]
Impact: [What can't proceed]
Action needed: [What would unblock]
ETA to unblock: [If known]

---

Jira API Patterns

Get Available Transitions

// GET /rest/api/3/issue/{issueKey}/transitions
// Response includes available transitions with IDs

Execute Transition

// POST /rest/api/3/issue/{issueKey}/transitions
{
  "transition": {
    "id": "21"  // Get ID from available transitions
  },
  "update": {
    "comment": [{
      "add": {
        "body": {
          "type": "doc",
          "version": 1,
          "content": [{
            "type": "paragraph",
            "content": [{
              "type": "text",
              "text": "Starting implementation"
            }]
          }]
        }
      }
    }]
  }
}

Add Comment Only

// POST /rest/api/3/issue/{issueKey}/comment
{
  "body": {
    "type": "doc",
    "version": 1,
    "content": [{
      "type": "paragraph",
      "content": [{
        "type": "text",
        "text": "Progress update: Completed API endpoint"
      }]
    }]
  }
}

Update Fields

// PUT /rest/api/3/issue/{issueKey}
{
  "fields": {
    "assignee": { "id": "user-id" },
    "labels": ["in-progress", "backend"]
  }
}

---

Blocker Management

Adding Blocker Flag

1. Add "blocked" label
2. Set Flagged = true (if available)
3. Add blocker comment with details
4. Link to blocking ticket
5. Notify relevant parties

Blocker Comment Template

⚠️ BLOCKED

*Reason*: Waiting for design approval on new notification UI

*Blocked by*: [PROJ-456|PROJ-456] (Design: Notification Templates)

*Impact*: Cannot implement email templates without approved designs

*Action needed*: Design team to complete and approve PROJ-456

*ETA*: Expected by Friday based on design team's sprint

@designer - Please prioritize when possible

Removing Blocker

1. Remove "blocked" label
2. Set Flagged = false
3. Add resolution comment
4. Update status if was paused

✅ UNBLOCKED

*Resolution*: Design approved in PROJ-456

*Next steps*: Resuming implementation, will complete by EOD tomorrow

---

Progress Updates

Daily Update Pattern

For tickets in progress > 1 day:

📊 Progress Update - [Date]

*Completed*:
- [What was done]

*In Progress*:
- [What you're working on]

*Next*:
- [What's planned next]

*Blockers*: None / [Description]

*ETA*: On track for [Date]

Sprint Progress Pattern

For sprint reviews:

📋 Sprint Progress - PROJ-123

*Status*: 70% complete

*Completed*:
- ✅ Backend API endpoint
- ✅ Database migrations
- ✅ Unit tests

*Remaining*:
- ⏳ Frontend integration (in progress)
- 🔜 E2E tests
- 🔜 Documentation

*Risk*: Low - On track for completion this sprint

---

Automation Opportunities

Auto-Transition Triggers

Trigger	Action
PR opened	→ Code Review
PR merged	→ Done (or QA)
Branch created	→ In Progress
Build failed	Add "build-failed" label
Deploy to staging	Add "on-staging" label

Smart Commits (if enabled)

# In commit message:
PROJ-123 #time 2h #comment Implemented notification service

# Transitions:
PROJ-123 #in-progress Starting work
PROJ-123 #done Completed implementation

# Multiple actions:
PROJ-123 #time 1h 30m #comment Added tests #done

---

Status Hygiene

Daily Checks

• Update any ticket you actively worked on
• Note blockers immediately
• Keep comments current

Weekly Checks

• Review all assigned "In Progress" tickets
• Update stale tickets
• Close completed work

Sprint Checks

• Verify all sprint items have accurate status
• Update estimates if scope changed
• Document carry-over reasons

---

Common Sync Issues

Problem: Forgot to Update

Solution: Add retroactive comment with dates

Retroactive update:
- Started: [Date]
- Completed: [Date]
- Forgot to update status during work

Problem: Status Out of Sync with Reality

Solution: Audit and correct

Status correction:
- Old status: In Progress
- New status: Done
- Reason: Work completed [Date], status update missed

Problem: Multiple People Working

Solution: Clear ownership in comments

@developer1 working on backend
@developer2 working on frontend

Updates:
- Backend: Complete
- Frontend: In progress, ETA tomorrow

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Quick Reference

Status Meanings

Status	Means
To Do	Not started, in backlog
In Progress	Actively being worked
Code Review	PR open, awaiting review
QA	Ready for testing
Done	Completed and verified
Blocked	Cannot proceed

Comment Types

Situation	Comment
Starting	Brief plan/approach
Progress	What's done/remaining
Blocked	Details + action needed
Completed	Summary + verification
Questions	Clear question + context