tm-ticket

/tm-ticket — Time & Materials Ticket

The daily ticket for extra or directed work — filled out same-day, signed by the GC's super same-day. A signed T&M ticket is the strongest backup a COR can have; an unsigned one from last month is a story. Outputs a one-page DOCX or HTML through contractor-docs.

Use whenever crews touch work outside the subcontract scope: directed extras, concealed conditions, standby time, re-work caused by others.

Inputs Needed

1. Ticket number — sequential (TM-NNN); check the working directory for the last one
2. Date and project
3. Work description — what was done and why it's extra (one line citing the directive, RFI, or condition — same cause discipline as /change-order-request)
4. Who directed it — name and role of the GC person
5. Labor — each worker or classification: hours, classification (journeyman/apprentice/foreman), straight time vs. OT
6. Material — items and quantities used (pricing optional on the ticket — quantities signed today, prices attached later via vendor invoices)
7. Equipment — what was used and for how long

Ticket Format

[YOUR COMPANY] — TIME & MATERIALS TICKET  TM-014
Project: [name]              Date: [date]
Directed by: [name, GC]      Reference: [RFI/CCD/verbal directive]

DESCRIPTION OF WORK
[What was done, where, and why it is outside subcontract scope]

LABOR
Classification        ST hrs    OT hrs
Foreman               4         —
Journeyman (2)        8         2

MATERIAL                          EQUIPMENT
[item]  [qty] [unit]              [item]  [hrs/days]

Work performed as described and quantities verified:

____________________________      ____________________________
[Your foreman]                    GC Superintendent      Date

Rules

1. Same day, every time. A ticket dated three days after the work invites a fight. If it's late, date it accurately and note when the work occurred.
2. The signature is the ticket. Print it, hand it to the super, get it signed before the crew leaves. An emailed unsigned PDF is the fallback, not the plan.
3. Quantities on the ticket, pricing in the COR. The super signs hours and materials — that's verifiable on the spot. Rates and markup come from the subcontract and land in the COR. (If the GC requires priced tickets, include rates — but signed quantities are the priority.)
4. One issue per ticket. Standby Tuesday and rework Thursday are two tickets, not one — they'll feed different CORs.
5. Why-it's-extra is mandatory. A ticket that doesn't say why the work is outside scope is just a timesheet.
6. Roll up weekly. When several tickets share a cause, offer to draft the COR (/change-order-request) with the tickets as numbered backup.