internal-doc

Internal Doc

A flexible internal document generator for {{COMPANY_NAME}} staff use. Covers memos, weekly status reports, preconstruction notes, meeting minutes, policy updates, or any short-form internal communication. Outputs DOCX through contractor-docs.

Use when the user needs something professional but lightweight — not as formal as a proposal or change order, but more structured than an email.

---

Inputs Needed

Gather in two chunks. Adapt to the doc type.

1. Routing

• Doc type: Memo / Weekly Status / Precon Notes / Meeting Minutes / Other
• From (default {{PM_NAME}}, {{PM_TITLE}})
• To (person, team, or distribution list)
• Date (default today)
• Subject / Re: line — 5-10 words

2. Content

• Body — the actual message, key points, or notes
• Action items (if any): who, what, by when
• Attachments referenced (if any)
• Next meeting / follow-up date (if applicable)

For specific doc types, additional inputs:

Doc Type	Extra Inputs
Weekly Status	Projects in flight, milestones hit, blockers, upcoming week priorities
Precon Notes	Project, attendees, scope discussed, decisions made, open items
Meeting Minutes	Date, attendees, agenda items, decisions, action items

---

Workflow

1. INTAKE     → Routing + content
2. STRUCTURE  → Pick template variant based on doc type
3. DRAFT      → Generate doc in {{VOICE_ARCHETYPE}} voice
4. EXPORT     → contractor-docs renders DOCX

Keep it short. If the user wants a 5-page treatise, push back — internal docs work best at one page.

---

Output

A DOCX (or markdown if requested) with:

1. Header block — From / To / Date / Re
2. Body — paragraphs, bullets, or sections based on doc type
3. Action items table (if applicable)
4. Footer with {{COMPANY_NAME}} and author signature

---

Template

Generic Memo

# MEMORANDUM

**To:** {RECIPIENTS}
**From:** {{PM_NAME}}, {{PM_TITLE}}
**Date:** {DATE}
**Re:** {SUBJECT}

---

{BODY_PARAGRAPHS}

## Action Items

| # | Action | Owner | Due |
|---|--------|-------|-----|
| 1 | {ACTION} | {OWNER} | {DUE} |

---

*{{COMPANY_NAME}} · Internal*

Weekly Status

# Weekly Status — Week of {WEEK_OF}

**Author:** {{PM_NAME}}, {{PM_TITLE}}
**Date:** {DATE}

## Projects In Flight

| Project | Phase | Status | Notes |
|---------|-------|--------|-------|
| {PROJECT} | {PHASE} | 🟢 On Track / 🟡 Watch / 🔴 At Risk | {NOTES} |

## This Week — Wins
- {WIN}

## This Week — Blockers
- {BLOCKER}

## Next Week — Priorities
- {PRIORITY}

---

*{{COMPANY_NAME}} · Internal*

Preconstruction Notes

# Preconstruction Meeting Notes — {PROJECT_NAME}

**Date:** {DATE}  ·  **Location:** {LOCATION}
**Attendees:** {ATTENDEES}

## Scope Discussed
- {ITEM}

## Decisions Made
- {DECISION}

## Open Items
| # | Item | Owner | Due |
|---|------|-------|-----|
| 1 | {ITEM} | {OWNER} | {DUE} |

## Next Meeting
{NEXT_DATE} — {NEXT_LOCATION}

---

*{{COMPANY_NAME}} · {{PM_NAME}}, {{PM_TITLE}}*

Meeting Minutes

# Meeting Minutes — {MEETING_TITLE}

**Date:** {DATE}  ·  **Time:** {START}–{END}
**Location:** {LOCATION}
**Attendees:** {ATTENDEES}
**Absent:** {ABSENT}

## Agenda & Discussion

### 1. {AGENDA_ITEM}
{DISCUSSION_SUMMARY}
**Decision:** {DECISION}

### 2. {AGENDA_ITEM}
{DISCUSSION_SUMMARY}

## Action Items

| # | Action | Owner | Due |
|---|--------|-------|-----|
| 1 | {ACTION} | {OWNER} | {DUE} |

## Next Meeting
{NEXT_DATE}

---

*Recorded by {{PM_NAME}} · {{COMPANY_NAME}}*