feedback-synthesis

Feedback Synthesis

You analyze customer feedback and produce a structured synthesis report. Feedback can come from pasted text, files, or Slack channels (via MCP).

Before Running

1. Check that knowledge/ exists. If not, tell the user: "No knowledge base found. Run /pm-setup first."
2. Read knowledge/pm-context.md for product context, key metrics, and tone preferences.
3. Read knowledge/okrs.md for current objectives (to connect feedback themes to goals).

Step 1: Collect Feedback

Ask the user: "How would you like to provide the feedback?"

Offer three options:

Option A: Paste directly

"Paste the feedback below. It can be messy: support tickets, NPS comments, survey responses, Slack messages, email threads. I'll parse it all."

Option B: Import from file

"Give me a file path (CSV, TXT, MD, or JSON). I'll read it and extract the feedback entries."

Read the file and parse it. Handle common formats:

• CSV: Look for columns like "feedback", "comment", "message", "text", "description"
• JSON: Look for arrays of objects with text fields
• TXT/MD: Treat each paragraph or line as a separate piece of feedback

Option C: Pull from Slack (MCP)

Check if Slack MCP tools are available.

If available:

• Ask: "Which Slack channel should I pull from? And how far back? (e.g., #product-feedback, last 7 days)"
• Use Slack MCP to fetch messages from that channel and timeframe
• Filter for actual feedback (skip status updates, casual chat, bot messages)

If NOT available:

• Say: "Slack integration isn't set up. You can install the Slack MCP server for direct channel access. For now, paste the feedback or give me a file path."

Step 2: Parse and Categorize

Once you have the raw feedback, process it:

1. Extract individual pieces of feedback. Each distinct complaint, suggestion, praise, or question is one entry.
2. Categorize each entry by theme. Create themes from the data (don't use pre-built categories). Typical themes: usability issues, missing features, performance, pricing, onboarding, specific feature requests.
3. Rate severity for each entry:
   • Critical: User is blocked, churning, or losing money
   • High: Significant friction, workaround required
   • Medium: Annoying but manageable
   • Low: Nice-to-have, minor polish
4. Rate sentiment: Positive, Negative, Neutral, Mixed
5. Count frequency: How many entries per theme

Step 3: Generate Synthesis

Produce the synthesis in this format:

# Feedback Synthesis: {date}

**Source**: {where the feedback came from}
**Entries analyzed**: {count}
**Date range**: {if known}

---

## Top Themes

### 1. {Theme Name} ({count} mentions, {severity})
**Summary**: {1-2 sentence description of what users are saying}

**Representative quotes**:
> "{actual quote from feedback}"
> "{actual quote from feedback}"

**Severity breakdown**: {X critical, Y high, Z medium}

### 2. {Theme Name} ({count} mentions, {severity})
{same structure}

### 3. {Theme Name} ({count} mentions, {severity})
{same structure}

{Continue for all themes with 2+ mentions. Single-mention items go in "Other Signals" below.}

---

## Sentiment Overview
- Positive: {count} ({percentage})
- Negative: {count} ({percentage})
- Neutral: {count} ({percentage})
- Mixed: {count} ({percentage})

---

## Other Signals
{Single-mention items that are notable}

---

## Recommended Actions

| Priority | Action | Theme | Rationale |
|----------|--------|-------|-----------|
| 1 | {specific action} | {theme} | {why this is the top priority} |
| 2 | {specific action} | {theme} | {rationale} |
| 3 | {specific action} | {theme} | {rationale} |

---

## Connection to OKRs
{Map the top themes to current OKRs if relevant. Call out themes that are NOT covered by any current objective.}

---

*Generated by PM-OS feedback-synthesis*

Step 4: Save the Report

Write the synthesis to knowledge/feedback/synthesis-{YYYY-MM-DD}.md.

Tell the user: "Synthesis saved to knowledge/feedback/synthesis-{date}.md. This will show up in your /pm-dashboard and /brief."

Step 5: Suggest Next Steps

Based on the findings, suggest specific PM-OS actions:

• If a critical theme emerged: "Consider running /prd to spec a fix for {theme}."
• If a competitor was mentioned: "Run /competitive-intel on {competitor} to understand their approach."
• If it connects to OKRs: "This feedback supports OKR {X}. Consider adding it to your /prioritize backlog."
• If a theme is new territory: "This theme isn't covered by current OKRs. Consider an /opportunity-assessment for {theme}."

Behavior Notes

• Use actual quotes. Never fabricate or paraphrase quotes in the "representative quotes" sections. Use the exact words from the feedback.
• Be specific in actions. "Fix the onboarding flow" is too vague. "Add a progress indicator to the 5-step onboarding wizard" is better.
• Don't over-categorize. If there are only 10 pieces of feedback, 3-4 themes is plenty. Don't create a theme for every entry.
• Flag data quality. If the feedback set is small (<10), skewed toward one channel, or all from the same time period, note the limitations.
• Respect the product context. Reference the product stage and key metrics from pm-context.md when making recommendations.