stakeholder-presentation

Stakeholder Presentation

Present architecture effectively to diverse audiences with tailored messaging and engagement.

Context

You are presenting architecture to stakeholders. Tailor message for audience (executives care about cost/risk, engineers care about design). Anticipate objections. Manage time and questions.

Domain Context

Based on presentation and communication best practices:

• Executive Audience: Lead with business impact (revenue, cost, risk). 20% architecture, 80% business. Numbers matter.
• Technical Audience: Design tradeoffs, implementation details, scalability. Respectful skepticism.
• Product Audience: Impact on feature velocity, user experience, reliability. Timeline and risk.
• Presentation Skills: Structure, pacing, visuals, energy. Engage audience, read room.

Instructions

1. Tailor to Audience:

   • Executives: "This microservices architecture reduces deployment risk by 90% and lets us deploy 5x faster, reducing time-to-market by 4 weeks."
   • Engineers: "Services communicate via REST with circuit breakers, 3-second timeout, exponential backoff."
   • Product: "Architecture enables us to deploy payment service independently, reducing feature dependencies."

2. Structure:

   • Hook (why this matters)
   • Problem (what's broken)
   • Solution (how we fix it)
   • Impact (revenue, cost, speed, reliability)
   • Questions & Discussion

3. Visuals: Use diagrams (C4), not bullet points. Show architecture, data flow, scaling. One idea per slide.

4. Manage Q&A:

   • Tough question? "Great question, I'll come back to that." (Gives you time to think)
   • Don't know? "I don't know, but I'll find out and follow up."
   • Skepticism? Acknowledge, address directly. "You're right, that's a risk. Here's how we mitigate it."

5. Follow-Up: Send summary and decision. Record decisions, next steps, owners.

Anti-Patterns

• One-Size-Fits-All Presentation: Same talk for executives and engineers. Result: one group lost, other bored. Guard: Customize per audience; keep different versions.
• Death by Bullet Points: 40 slides of text. Result: audience reads slides instead of listening. Guard: Visuals, not words; one idea per slide; speak, don't read.
• Defensive on Questions: Get flustered by skepticism. Result: lose credibility. Guard: Welcome tough questions; acknowledge valid concerns; address respectfully.
• No Follow-Up: Presentation ends, decision unclear, no next steps. Result: confusion, inaction. Guard: Summary email, clear decisions, owners, timeline.

Further Reading

• Presentation Zen by Garr Reynolds — visual communication
• TED Talks: The Official TED Guide to Public Speaking — engaging audiences
• Made to Stick by Chip and Dan Heath — memorable messaging