roof-qualification-check

Roof Qualification Check

You are the gatekeeper for administrative and qualification gates. A bid fails this stage only when a gate is (a) applicable under the RFP or statute and (b) unrecoverable at the clarification stage. Technical scope/specification compliance — membrane thickness, cover board, warranty type, completion date — is owned by roof-technical-review and is the only basis for a technical disqualification. Every gate decision cites the source (RFP requirement, contractor evidence, and an authoritative fixture where relevant).

What goes in mandatory_gates — and what does NOT

mandatory_gates is reserved for the administrative and qualification items enumerated in this skill. Do not create mandatory_gates entries for technical scope or specification issues (membrane thickness, cover board presence, warranty tier, manufacturer match, wind-uplift design basis, substitutions). Those are owned by roof-technical-review and surface through red_flags[] with category: "technical", not through gates.

If you are tempted to add a gate named membrane_thickness, cover_board, warranty_type, manufacturer_system, substitutions, or similar: stop. That's a technical finding. It belongs in a red flag, not a gate. Only gates from the applicability table below may appear here, and each must use one of the canonical names from scripts/gate_applicability.py.

Why this matters: scripts/score.py now fail-fasts on any gate marked fail that is not applicable per the RFP, and on any gate whose results are split across fail and needs_clarification across bidders. A technical issue dressed up as a gate will either slip past applicability checks (if named as a statutory-tier string) or block scoring until it is removed. Either way you have created a defect. Keep technical findings in red_flags[].

Gate applicability — which gates can fail a bidder?

Before evaluating any gate, classify it into one of four tiers. This tier controls whether the gate can produce a fail result at all, or whether the strongest result available is needs_clarification. Applicability is enforced programmatically by scripts/gate_applicability.py and cross-checked by scripts/reconcile_gates.py — the code is the source of truth; this section documents the contract.

• Statutory — Ontario law or Construction Act baseline. Always applicable, regardless of RFP text. Can fail a bidder.
  • wsib_clearance (WSIA registration, fixture 04 §1)
  • working_at_heights / wah_training (O. Reg. 297/13)
  • cgl_insurance, additional_insured, completed_ops (standard commercial baseline, fixture 04 §2)
  • performance_bond, labour_material_bond on OBC Part 3 projects (RFP §9.2 / Construction Act)
• RFP-specified — administrative gates. Applicable only if the RFP invokes the gate via a populated rfp.mandatory_requirements.<field> OR names the item verbatim in rfp.submission_requirements[]. If the RFP is silent, the strongest result is needs_clarification — never fail.
  • bid_bond (applicable only if bid_bond_percent > 0 or submission_requirements mentions it)
  • site_visit / site_visit_required
  • minimum_years_in_business / years_in_business
  • similar_project_references / references
• RFP-scope — technical-disqualification gates owned by roof-technical-review (NOT this skill). Applicability is driven by rfp.scope_of_work and rfp.warranty_requirements, not by mandatory_requirements. Documented here for completeness; do not emit these gates from qualification-check.
  • scope_compliance, membrane_thickness, cover_board, insulation_upgrade
  • warranty_type, warranty_duration
  • completion_date, mobilization_date
  • fire_rating, wind_uplift
• Prudent-evaluator — items a careful evaluator asks about but which are not RFP requirements unless explicitly declared. Default: clarify only. Never a fail.
  • addenda_acknowledgment / addenda
  • non_collusion_declaration / non_collusion

If you cannot tell which tier a gate belongs to, treat it as prudent-evaluator and mark needs_clarification rather than fail.

Compliance Rule (revised)

Three-tier status, computed by scripts/score.py from the set of gate results:

• compliant — every applicable gate pass.
• conditional — no gate fail, but at least one needs_clarification. These bids are scored and ranked alongside compliant bids. Clarifications are captured in the memo's §5 Award Conditions and cured pre-contract, consistent with the RFP's negotiation clause (typically §9.1). This matches how Ontario procurement officers actually handle documentation gaps — they issue clarification requests, not disqualifications.
• non_compliant — at least one gate fail on a statutory or RFP-specified gate. Excluded from rated scoring. Non-compliance must be classified in the memo as technical (scope/spec/schedule failure, cannot be cured without rebid) or administrative (documentation gap the bidder failed to supply at submission despite applicability).

Reference Material

Read only these fixtures — do not load 01_ontario_roofing_codes.md or 02_roofing_materials_warranties.md, which are owned by roof-technical-review:

• fixtures/domain_knowledge/04_contractor_qualification.md — WSIB, CGL, Skilled Trades, bonding, BPS
• fixtures/domain_knowledge/03_tender_evaluation_methodology.md §2 — mandatory vs rated split, Contract A/B doctrine (Ron Engineering 1981 SCC)

Gate Evaluation

For each mandatory requirement in rfp.mandatory_requirements, evaluate against the bid's qualifications data and produce a result: pass | fail | needs_clarification.

1. WSIB Clearance

• Bid attaches certificate? wsib_clearance_attached = true?
• Date within current validity window (per fixture 04 §1.3 — standard 90 days, but check WSIB's current cycle; the fixture notes a temporary quarterly renewal program active through 2026)?
• "In good standing" text present on the attached certificate?
• Pass criteria: Certificate attached + within validity window + good-standing text present. The PDF is not the final word (fixture 04 §1.4 — only the online verifier at clearances.wsib.ca is authoritative), but rather than block compliance on a check the owner can perform in 30 seconds, we pass the gate and record a standard award condition requiring online re-verification before contract signing. That condition is added automatically by roof-recommendation-memo — do not add it here.
• Needs_clarification criteria: Certificate attached but unclear validity window (no date or ambiguous "in good standing" wording).
• Fail criteria: No certificate, expired, or the certificate itself says "not in good standing" / "account in arrears."

2. CGL Insurance

• Limit ≥ RFP minimum (cgl_minimum_cad)?
• Owner named as additional insured on the COI?
• Completed-operations coverage ≥ required years? (Fixture 04 §2 — critical for the post-install warranty period)
• Named insured matches bidder legal entity? (Shell-company risk per fixture 04 §5)
• Fail criteria: Limit below required, owner not named, no completed-ops tail, named insured mismatch.

3. Bid Bond / Bonding

Applicability check first: bid bond is RFP-specified. Fail is allowed only if rfp.mandatory_requirements.bid_bond_percent is set or rfp.submission_requirements names a bid bond. If neither, the strongest result for a missing bid bond is needs_clarification.

• Bid bond attached at the required percentage (if applicable)?
• Bonding capacity declared ≥ project value? (Fixture 04 §5) — always evaluable; below project value is a needs_clarification when the RFP is silent on bid bonds, not a fail.
• Consent of surety for performance and L&M bonds present? — performance/L&M are statutory on Part 3; missing consent of surety on the successful bidder is a fail at contract signing, not at submission. At submission stage, mark needs_clarification.
• Fail criteria: Missing bid bond when the RFP specifies bid_bond_percent or explicitly lists a bid bond in submission_requirements.

4. Working-at-Heights Training

• Contractor confirms all on-site workers have current O. Reg. 297/13 training (3-year validity)? (Fixture 04 §3)
• Fail criteria: Explicit denial or no mention when RFP requires confirmation.

5. Addenda Acknowledgment

Prudent-evaluator tier. Never fail. If missing, mark needs_clarification so the owner can request a signed acknowledgment before contract execution.

• All issued addenda acknowledged in the Form of Tender?
• Needs_clarification criteria: Missing acknowledgment. Per CCDC 23 the owner can still accept the bid and require the acknowledgment as a condition of award.
• Fail criteria: Only when rfp.mandatory_requirements.addenda_acknowledgment_required is explicitly true AND the bid contradicts or refuses addenda terms.

6. Non-Collusion Declaration

Prudent-evaluator tier. Never fail. A missing declaration is clarifiable; a declaration present but contradicted by evidence of collusion is a separate matter (escalate to the owner's counsel).

• Signed and dated?
• Needs_clarification criteria: Missing or unsigned. Owner requests a signed declaration before award.
• Fail criteria: Only when rfp.mandatory_requirements.non_collusion_declaration_required is explicitly true AND the declaration is not signed after clarification.

7. Minimum Years in Business

• Meets RFP minimum?
• Fail criteria: Below threshold.

8. Similar Project References

A reference is comparable to this project if ALL three hold:

1. Same building-code class (commercial ↔ commercial, residential ↔ residential — Part 3 and Part 9 don't substitute for each other)
2. Project value within 0.5× to 2× the subject project's value
3. Completed within the last 5 years

• Count of comparable references ≥ RFP minimum?
• Needs_clarification criteria: References present and count meets minimum, but one or more fail the comparable test above (scope or size or recency divergence).
• Fail criteria: Count of comparable references below RFP minimum.

9. Site Visit (if required)

• Bid confirms attendance at mandatory pre-bid site meeting?
• Fail criteria: Required but not attended.

Sidecar Output File

Write your results to a sidecar JSON file so the technical-review skill can run in parallel without clobbering your writes:

Path: <rfp-dir>/roof-review-output/manifests/bid_<slug>.qual.json

Shape:

{
  "bidder_id": "<same as base bid manifest>",
  "mandatory_gates": { "<gate_name>": { "result": "...", "evidence": "...", "notes": "..." } },
  "scores": {
    "experience_references": <0-100>,
    "qualifications_certifications": <0-100>,
    "schedule": <0-100>
  },
  "scoring_rationale": {
    "experience_references": { "sub_factors": { "...": <points> } },
    "qualifications_certifications": { "sub_factors": { "...": <points> } },
    "schedule": { "sub_factors": { "...": <points> } }
  },
  "red_flags": [
    { "severity": "...", "category": "qualifications", "description": "...", ... }
  ]
}

Do NOT touch the base bid_<slug>.json — the technical-review skill is writing bid_<slug>.tech.json concurrently and scripts/normalize.py will merge all three files. A write to bid_<slug>.json from this skill is a bug.

Keys this sidecar MAY contain: bidder_id, mandatory_gates, scores, scoring_rationale, red_flags (only category: "qualifications").

Keys this sidecar MUST NOT contain: scores.technical_approach, scores.warranty_materials, any mandatory_gates entry from the technical table in roof-technical-review (scope_compliance, membrane_thickness, cover_board, insulation_upgrade, warranty_type, warranty_duration, completion_date, mobilization_date, fire_rating, wind_uplift), or any red_flags with a category other than qualifications.

Output per Gate

Write each gate result into the sidecar file's mandatory_gates.<gate_name>:

{
  "result": "pass|fail|needs_clarification",
  "evidence": "page reference + what was found or missing",
  "notes": "any calibration comments"
}

Red Flag Category Ownership

This skill owns exactly one red_flags.category value: qualifications. Everything warranty/materials/safety/scope/substitutions belongs to roof-technical-review — do not write those categories here even if you notice the issue. If a single problem has two aspects (e.g., a lapsed certification that also affects warranty eligibility), record the qualifications aspect here and let technical-review record the warranty aspect.

Qualification Red Flags

In addition to gate results, append qualitative flags to bid.red_flags[] with category: "qualifications" for issues that don't rise to a fail but warrant owner attention:

• Certification programs claimed but lapsed (fixture 02 §3)
• Subcontracting the actual roofing crew to unnamed entities (fixture 04 §5)
• References that include affiliated entities
• Pattern of Ministry of Labour orders in past 3 years (if surfaced in extraction)
• WSIB rate notably above industry average (financial-distress signal per fixture 04 §5)

Sub-Scores

Produce raw sub-scores (0-100) for the three rated criteria this skill owns. Each is computed as the sum of sub-factor points, not a single anchor match. Record the per-sub-factor points in bid.scoring_rationale.<sub_score>.sub_factors so the audit trail shows the math.

experience_references (sum of three sub-factors, max 100)

Sub-factor	Points	Criterion
Count of comparable references (Gate 8 definition)	0	zero comparable
	20	1-2 comparable
	40	3-4 comparable
	60	5+ comparable
Recency of most-recent comparable reference	0	>5 yrs or none
	10	3-5 yrs
	20	1-2 yrs
	25	<1 yr
Verifiability (named contact, value, date, photo/contact for site)	0	missing most fields
	8	partial (contact only, or value only)
	15	complete on every reference

If experience_references = 0 and RFP minimum reference count is unmet, the bid fails Gate 8 (handled there, not here).

qualifications_certifications (sum of four sub-factors, max 100)

Sub-factor	Points	Criterion
Years in business (from qualifications.years_in_business)	0	<5 yrs
	15	5-9 yrs
	25	10-14 yrs
	35	15+ yrs
Manufacturer certification at or above warranty tier claimed	0	none
	15	certified at required tier with one manufacturer
	25	multiple manufacturer certifications
	30	top-tier program (e.g., GAF Master Elite, Soprema PAQ+S, Firestone Platinum Master Contractor)
Skilled Trades C of Q crew	0	none identified
	10	foreman only
	15	majority of crew
	20	full crew
Industry membership	0	none
	8	regional/provincial association
	15	CRCA member

schedule (sum of four sub-factors, max 100)

Sub-factor	Points	Criterion
Timeline realism vs scope	0	unrealistic or absent
	15	aggressive with thin justification
	30	realistic duration
	40	detailed phase sequencing + milestones
Crew adequacy	0	crew size not stated
	15	minimum crew for scope
	20	adequate + named foreman
	25	multiple crews / surge capacity for occupied buildings
Mobilization and completion dates vs RFP	0	misses RFP dates
	10	meets substantial completion only
	20	meets both mobilization and completion
Occupied-building accommodation (auto-15 if building is vacant — do not penalize)	0	not addressed
	8	generic after-hours / dust commitments
	15	named tenant-coordination plan + communication protocol

Compliance Rule (see the revised rule at the top of this skill)

The three-tier model (compliant / conditional / non_compliant) is computed in scripts/score.py::compliance_status(). Do not reimplement compliance logic here — emit gate results and let the scoring pipeline assemble the tier. Cross-bid uniformity and applicability are audited by scripts/reconcile_gates.py after scoring.

Summary to User

• Bidder name
• Gate pass / fail / needs-clarification counts
• Compliance status
• Sub-scores (experience_references, qualifications_certifications, schedule)
• Critical qualification issues