quanto-balance-sheet-review

Balance Sheet Review

Follow the rules in quanto-client-context first.

The balance sheet is where bookkeeping errors accumulate. A clean P&L with a sloppy BS is one of the most common things bookkeepers ship — and the most common reason clients lose trust later. This skill catches that.

Playbook

Step 1 — Pick the period

Default to the most recent closed month. Ask if the user wants a different period. Use the same period boundary across every step (don't compare November-ending against December-MTD).

Step 2 — Pull the BS report

Call quanto_balance_sheet_report with the period. Show the user:

• High-level snapshot (Total Assets / Total Liabilities / Equity)
• Count of accounts flagged at each risk level
• Period-over-period delta on Total Assets

If the BS doesn't balance (Assets ≠ Liabilities + Equity) — that is an immediate CRITICAL. Stop and investigate before any account-level work. It almost always means an unbalanced JE was posted directly.

Step 3 — Walk flagged accounts in priority order

Sort accounts by risk_level (CRITICAL → HIGH → MEDIUM), then by absolute balance. Walk them in batches of 3–5.

For each flagged account:

1. Call quanto_balance_sheet_account_analysis with the account_id. Surface:

   • Ending balance and prior-period balance
   • Period activity (net movement)
   • Quanto's anomaly notes — what did the reviewer flag

2. Categorize what you're seeing:

   • Stale balance — account hasn't moved in 6+ months but should have (e.g., prepaid that never amortized)
   • Wrong sign — AR negative, AP positive, accumulated depreciation positive, etc.
   • Suspense balance — clearing / undeposited funds that should be zero
   • Missing accrual — recurring expense not yet accrued
   • Reclass needed — balance posted to wrong account

3. Propose the fix. Most are adjusting JEs — invoke quanto-journal-entry-assist. For account-level changes (rename, archive), invoke qbo_account_update with confirmation.

Step 4 — Cross-check categories

A few BS sections need extra scrutiny regardless of flags:

• Bank accounts — does the balance match the last reconciled statement? If not, surface — but note that bank reconciliation itself is out of scope for this skill (no MCP bank-feed tool).
• AR — pull qbo_report_aged_receivables and confirm the aging total matches the BS AR balance.
• AP — same with qbo_report_aged_payables.
• Undeposited Funds — should be near zero at month-end. Anything > $0 is a stuck deposit.
• Owner equity / draws — flag any unusual movements; these are often pre-tax red flags.

Step 5 — Summary

End with:

• Adjusting JEs written this session (each one summarized)
• Open issues you couldn't resolve (and why)
• A one-line readiness statement: "BS clean for close" / "BS has 2 open items: [...]"

Tool cheat sheet

Purpose	Tool
BS snapshot	quanto_balance_sheet_report
Per-account drill-in	quanto_balance_sheet_account_analysis
AR aging cross-check	qbo_report_aged_receivables
AP aging cross-check	qbo_report_aged_payables
GL for unusual activity	quanto_general_ledger_report, quanto_general_ledger_transaction_analysis
Adjusting JE	invoke quanto-journal-entry-assist

What's out of scope

• Bank reconciliation — no MCP bank-feed surface. Note discrepancies, don't try to reconcile.
• Fixed-asset depreciation schedules — surface the depreciation account's behavior, but the schedule itself lives in client docs, not QBO.