content-calendar-audit

Content calendar audit

Review a Planable workspace's content schedule for a given period — what's ready, what's missing, what needs attention.

How this skill works

1. Identify the workspace and time window
2. Fetch scheduled and unscheduled posts
3. Surface gaps, issues, and a clean calendar view
4. Flag anything that needs action before posts go live

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Step 1: Gather inputs

• Workspace / client name — which workspace to audit
• Time window — default to the next 7 days if not specified; accept "this week", "next week", "this month", or a custom range
• Platforms — all pages by default, or specific platforms if requested

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Step 2: Fetch posts

list_workspaces → find workspaceId
list_pages(workspaceId) → get pageIds for context

// Scheduled posts in window
list_posts(
  workspaceId,
  postStatus: ["SCHEDULED"],
  scheduledAfter: [start of window],
  scheduledBefore: [end of window]
)

// Posts with no date set (drafts that may be intended for this period)
list_posts(
  workspaceId,
  postStatus: ["NO_DATE_SET"]
)

// Posts with publishing errors
list_posts(
  workspaceId,
  postStatus: ["WITH_ERRORS"]
)

Also check for posts needing approval that are scheduled soon:

list_posts(
  workspaceId,
  approvalStatus: ["NOT_APPROVED", "PARTIAL_APPROVED"],
  scheduledAfter: [start of window],
  scheduledBefore: [end of window]
)

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Step 3: Build the audit view

Calendar overview

Show scheduled posts grouped by day. For each day:

• List platform + post preview (first 80 chars)
• Flag approval status inline (✅ approved / ⏳ pending / ❌ not approved)
• Flag any errors (🔴)

Example format:

Monday, May 19
  • LinkedIn — "Three things we learned running 50 client campaigns..."  ✅
  • Instagram — "Behind the scenes of our Q2 content sprint..."  ⏳ pending approval

Tuesday, May 20
  ⚠️ Nothing scheduled

Wednesday, May 21
  • Facebook — "Meet the team: this month we're spotlighting..."  ✅
  🔴 Instagram — Publishing error — needs attention

Gap analysis

After the calendar view, add a short summary:

• Total posts scheduled: [n] across [n] platforms
• Days with no content: list them
• Posts with no date set: [n] drafts not yet placed on the calendar
• Posts with errors: [n] — list them with platform and preview
• Posts scheduled but not yet approved: [n] — flag urgency if within 24–48h

Recommendations

2–4 short, specific callouts. Examples:

• "Wednesday has nothing scheduled across any platform — consider moving [post X] there."
• "2 Instagram posts are going out tomorrow without approval."
• "3 LinkedIn drafts have no date — worth placing them before the end of the week."

Keep recommendations specific to what's in the data. Don't generate generic best-practice advice.

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Step 4: Optional follow-up

After the audit, offer:

• "Want me to draft posts to fill the gaps?"
• "Should I check another client or a different date range?"

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Edge cases

• Many workspaces: If the user asks to audit "all clients", loop through workspaces and produce one summary section per workspace. Warn if there are more than 5 — it may take a moment.
• Empty calendar: If nothing is scheduled, say so directly. Offer to draft posts if appropriate.
• Recurring / synced posts: Grouped posts show as one unit — note this if multiple platforms are covered by a single grouped post.
• Time zones: Scheduled times are returned in UTC. If the user's timezone is known, convert. Otherwise, note that times shown are UTC.