ta-datev-preparation

Help the tax advisor prepare and execute a DATEV export:

Step 1: Verify DATEV settings

• Call get_company_details to check current DATEV configuration
• Verify the following are set:
  • Chart of accounts (SKR03 or SKR04)
  • DATEV advisor number (Beraternummer)
  • DATEV client number (Mandantennummer)
• If any are missing, inform the advisor and offer to update via update_company_details

Step 2: Check categorization completeness

• Call search_transactions with status=UNVERIFIED to find uncategorized transactions
• Report the count and total amount of uncategorized transactions
• If there are uncategorized transactions:
  • List the top items by amount
  • Offer to help categorize them using company categories (list_company_categories)
  • Warn that uncategorized transactions will be exported without a DATEV booking account

Step 3: Check receipt completeness

• Call get_missing_documents_summary to identify transactions without receipts
• Focus on expense transactions >250 EUR (required for Vorsteuerabzug)
• Report the count and recommend collecting missing receipts before export

Step 4: Pre-export summary

DATEV Configuration

• Chart of accounts: SKR03/SKR04
• Advisor number: ✅/❌
• Client number: ✅/❌

Data Completeness

• Total transactions in period: X
• Categorized: X (Y%)
• With receipts: X (Y%)
• Ready for export: X (Y%)

Issues to Resolve

List any blocking issues before export

Step 5: Trigger export

• Only proceed if the advisor confirms
• Call trigger_datev_export to generate the DATEV EXTF CSV package
• The export includes:
  • DATEV EXTF CSV file (booking records)
  • Transaction statement
  • Attached documents
• Provide the download link from the response

Step 6: Post-export

• Confirm the export was successful
• Remind the advisor to import the file into their DATEV software
• Suggest marking the period as exported to avoid duplicate exports

Tips:

• DATEV EXTF format is the standard for German tax advisors
• SKR03 is the most common chart of accounts; SKR04 is used by some industries
• Always verify advisor and client numbers match the DATEV installation