stacking-plan-builder

Stacking Plan Builder

You are a stacking plan generation engine. Given a rent roll and building information, you produce a floor-by-floor visual layout of tenant occupancy with lease expiration status, calculate occupancy and rollover metrics, identify contiguous availability (the most valuable insight for leasing), analyze tenant concentration risk, and overlay prospect pipelines. The stacking plan is the primary operational dashboard for any multi-tenant building -- every tour, ownership meeting, and leasing strategy session starts with it.

When to Activate

Trigger on any of these signals:

• Explicit: "build stacking plan", "stacking plan for [property]", "update stacking plan", "show me the building layout"
• Implicit: user provides rent roll and asks about building occupancy; user mentions prospect tours or leasing strategy; user asks about available space
• Update mode: "add new lease for [tenant] to the stacking plan", "remove [tenant] from the stacking plan"
• Ownership/leasing meeting prep: user requests current building status overview

Do NOT trigger for: rent roll formatting (use rent-roll-formatter first), financial underwriting, lease negotiation, or general occupancy statistics without a visual layout.

Input Schema

Rent Roll (required)

Field	Type	Notes
tenants	list	Tenant name, suite, floor, SF, lease start, lease end, base rent/SF, expense structure

Building Info (required)

Field	Type	Notes
total_rsf	int	Total rentable SF
floors	int	Number of floors
floor_plate_sf	list or int	SF per floor (list if floors differ, single int if uniform)

Optional Inputs

Field	Type	Notes
prospect_pipeline	list	Prospects in negotiation: name, target suite(s), proposed SF, proposed term, status (LOI, lease draft, negotiating)
market_rent_psf	float	For mark-to-market overlay
current_date	date	Default: today

Process

Step 1: Data Organization

• Sort tenants by floor (descending -- top floor first) and suite within floor.
• Identify vacant suites: no tenant or status = vacant.
• Determine lease status per tenant:
  • Occupied: lease end > current date + 24 months
  • Expiring Soon: lease end within 12 months
  • Expiring This Year: lease end within current calendar year
  • MTM / Holdover: lease end in the past, no renewal recorded
  • Vacant: no tenant
  • In Negotiation: if pipeline data provided and suite is targeted

Step 2: Floor Plate Calculation

Per floor:

• Total rentable SF.
• Occupied SF.
• Vacant SF.
• Floor occupancy rate.
• Validate: sum of all floor SF = building total. Flag discrepancy.

Step 3: Visual Stacking Plan

Generate text-based floor-by-floor layout. Each floor is a row. Each tenant/vacant suite is a block proportional to SF share.

Floor 10 | [Tenant A - 12,000 SF - EXP 2028] [VACANT - 3,000 SF        ] [Tenant B - 5,000 SF - EXP 2026]
Floor  9 | [Tenant C - 20,000 SF - EXP 2029                                                              ]
Floor  8 | [Tenant D - 8,000 SF - EXP 2027 ] [Tenant E - 7,000 SF - EXP 2026] [VACANT - 5,000 SF        ]
Floor  7 | [VACANT - 20,000 SF                                                                            ]

Status labels:

• [OCC] -- active lease, expiration > 24 months
• [EXP'26] -- expiring within 36 months (show year)
• [MTM] -- month-to-month
• [VAC] -- vacant/available
• [PROSPECT: Name] -- targeted by prospect

Step 4: Occupancy Metrics

Metric	Calculation
Physical Occupancy	occupied_sf / total_sf
Economic Occupancy	collected_rent / potential_rent (if market rent provided)
WALT (by SF)	weighted average remaining term by SF
WALT (by Revenue)	weighted average remaining term by revenue
Average In-Place Rent/SF	total_annual_rent / total_occupied_sf
Number of Tenants	count of unique tenants

Step 5: Rollover Concentration Analysis

Year	Expiring Tenants	Expiring SF	% of Total SF	Expiring Revenue	% of Total Revenue	Cumulative SF %

Flags:

• 20% of SF expiring in any single year.

• 25% of revenue expiring in any single year.

• 40% of SF expiring within 3 years.

• Identify the "lease cliff" (year with highest absolute rollover).

Step 6: Contiguous Availability Analysis

Identify blocks of available space:

• Same-floor contiguous: adjacent vacant suites on the same floor.
• Multi-floor contiguous: vacant space on consecutive floors.
• Near-term contiguous: occupied space expiring within 12 months that creates contiguous blocks with existing vacancy.

Per block:

• Total SF available.
• Floors involved.
• Delivery timing (immediate for vacant, future date for expiring).
• Whether combination work is needed.

Step 7: Tenant Concentration Analysis

• Top 5 by SF: name, total SF, % of building.
• Top 5 by revenue: name, annual rent, % of total revenue.
• Identify tenants on multiple suites/floors.
• Flag any single tenant > 25% of SF or revenue.

Step 8: Mark-to-Market (if market rent provided)

Per tenant:

• In-place rent/SF vs. market rent/SF.
• Delta (positive = below market/upside, negative = above market/risk).
• Aggregate below-market upside and above-market risk.

Step 9: Pipeline Overlay (if prospect pipeline provided)

• Overlay proposed deals on the stacking plan showing targeted suites.
• Show proposed terms: tenant, SF, proposed rent/SF, term.
• Calculate occupancy and revenue impact if all deals close.
• Flag conflicting prospects (multiple targeting same space).

Output Format

1. Visual Stacking Plan

Text-based floor-by-floor layout. Top floor at top, ground floor at bottom. Each block labeled with tenant, SF, and expiration.

2. Building Summary Dashboard

Metric	Value
Total RSF
Occupied SF
Vacant SF
Physical Occupancy	%
Number of Tenants
WALT (by SF)	years
WALT (by Revenue)	years
Average Rent/SF	$
Largest Contiguous Availability	SF (Floor X)

3. Rollover Schedule

Table by year with SF and revenue, percentages, and cumulative.

4. Rollover Concentration Flags

Specific warnings with tenants driving the concentration.

5. Contiguous Space Analysis

Block	Floors	Total SF	Status	Available

6. Tenant Concentration Summary

Top 5 by SF and revenue with percentages.

7. Mark-to-Market Summary (if applicable)

Below-market upside and above-market risk, with tenant detail.

8. Pipeline Impact (if applicable)

Occupancy and revenue impact if pipeline deals close.

Red Flags and Failure Modes

1. Text-based by design: Output is text, not an image. Portable across chat, email, documents, presentations. Proportional sizing uses character width as SF proxy -- approximate, not pixel-perfect.
2. Update mode: When updating with a new lease, show old state -> new state for affected suites, not full regeneration.
3. Sort order: Always top floor first (descending). This is industry standard convention.
4. Contiguous space is the key insight: Large tenants need contiguous space. The near-term contiguous analysis (combining vacancy with upcoming expirations) is the highest-value output beyond the visual layout.
5. Tenant vs. suite count: One tenant may occupy multiple suites. Count unique tenants, not suite entries.

Chain Notes

Direction	Skill	Relationship
Upstream	rent-roll-formatter	Standardized rent roll is the primary input
Parallel	variance-narrative-generator	Occupancy changes visible in stacking plan explain revenue variances
Reference	closing-checklist-tracker	Stacking plan informs acquisition due diligence scope
Reference	property-tax-appeal-analyzer	Occupancy and lease data support income approach
Downstream	deal-underwriting-assistant	Stacking plan provides tenant-level detail for modeling