documenso-webhooks-events

Documenso Webhooks & Events

Overview

Configure and handle Documenso webhooks for real-time document lifecycle notifications. Webhooks require a Teams plan or higher. The webhook secret is sent via the X-Documenso-Secret header (not HMAC-signed -- it is a shared secret comparison).

Prerequisites

• Documenso team account (webhooks require teams)
• HTTPS endpoint for webhook reception
• Completed documenso-install-auth setup

Supported Events

Event	Trigger	Use Case
document.created	New document created	Audit logging
document.sent	Document sent for signing	Start SLA timers
document.opened	Recipient opens the document	Track engagement
document.signed	One recipient completes signing	Progress tracking
document.completed	All recipients have signed	Trigger downstream workflows
document.rejected	Recipient rejects	Alert sender, escalate
document.cancelled	Sender cancels document	Cleanup, notify recipients

Instructions

Step 1: Create Webhook via Dashboard

1. Log into Documenso, navigate to Team Settings > Webhooks.
2. Click Create Webhook.
3. Enter your HTTPS endpoint URL.
4. Select the events you want to receive.
5. (Optional) Enter a webhook secret -- this value will be sent as-is in the X-Documenso-Secret header on every request.
6. Save.

Step 2: Webhook Handler (Express)

// src/webhooks/documenso.ts
import express from "express";

const router = express.Router();
const WEBHOOK_SECRET = process.env.DOCUMENSO_WEBHOOK_SECRET!;

// Middleware: verify the shared secret
function verifySecret(req: express.Request, res: express.Response, next: express.NextFunction) {
  const secret = req.headers["x-documenso-secret"];
  if (!secret || secret !== WEBHOOK_SECRET) {
    console.warn("Webhook rejected: invalid secret");
    return res.status(401).json({ error: "Invalid webhook secret" });
  }
  next();
}

router.post("/webhooks/documenso", express.json(), verifySecret, async (req, res) => {
  const { event, payload } = req.body;
  console.log(`Received ${event} for document ${payload.id}`);

  // Acknowledge immediately -- process async
  res.status(200).json({ received: true });

  // Route to handler
  try {
    await handleEvent(event, payload);
  } catch (err) {
    console.error(`Failed to process ${event}:`, err);
  }
});

async function handleEvent(event: string, payload: any) {
  switch (event) {
    case "document.completed":
      // All recipients signed -- download final PDF, update CRM
      await onDocumentCompleted(payload);
      break;
    case "document.signed":
      // One recipient signed -- track progress
      await onRecipientSigned(payload);
      break;
    case "document.rejected":
      // Recipient rejected -- alert sender
      await onDocumentRejected(payload);
      break;
    case "document.opened":
      // Track engagement for SLA
      console.log(`Document ${payload.id} opened by recipient`);
      break;
    default:
      console.log(`Unhandled event: ${event}`);
  }
}

async function onDocumentCompleted(payload: any) {
  const { id, title, recipients } = payload;
  console.log(`Document "${title}" (${id}) completed by all ${recipients?.length} recipients`);
  // Download signed PDF, store in S3, update database, notify team
}

async function onRecipientSigned(payload: any) {
  console.log(`Recipient signed document ${payload.id}`);
  // Update progress tracker, send notification
}

async function onDocumentRejected(payload: any) {
  console.log(`Document ${payload.id} REJECTED`);
  // Alert sender, create follow-up task
}

export default router;

Step 3: Verification in Python

# webhooks/documenso.py
from flask import Flask, request, jsonify
import hmac

app = Flask(__name__)
WEBHOOK_SECRET = os.environ["DOCUMENSO_WEBHOOK_SECRET"]

@app.route("/webhooks/documenso", methods=["POST"])
def handle_webhook():
    # Verify shared secret (constant-time comparison)
    secret = request.headers.get("X-Documenso-Secret", "")
    if not hmac.compare_digest(secret, WEBHOOK_SECRET):
        return jsonify({"error": "Unauthorized"}), 401

    data = request.json
    event = data["event"]
    payload = data["payload"]

    print(f"Event: {event}, Document: {payload['id']}")

    if event == "document.completed":
        # Trigger post-signing workflow
        pass
    elif event == "document.rejected":
        # Alert and escalate
        pass

    return jsonify({"received": True}), 200

Step 4: Local Development with ngrok

# Start your webhook server
npm run dev  # listening on port 3000

# Expose via ngrok
ngrok http 3000

# Copy the HTTPS URL (e.g., https://abc123.ngrok.io)
# Add as webhook URL in Documenso dashboard:
# https://abc123.ngrok.io/webhooks/documenso

Step 5: Test with curl

# Simulate a webhook delivery locally
curl -X POST http://localhost:3000/webhooks/documenso \
  -H "Content-Type: application/json" \
  -H "X-Documenso-Secret: $DOCUMENSO_WEBHOOK_SECRET" \
  -d '{
    "event": "document.completed",
    "payload": {
      "id": 42,
      "title": "Service Agreement",
      "status": "COMPLETED",
      "recipients": [
        { "email": "[email protected]", "name": "Jane Doe", "role": "SIGNER" }
      ]
    }
  }'

Step 6: Idempotency and Reliable Processing

// Use a Set or database to deduplicate events
const processedEvents = new Set<string>();

async function handleEventIdempotent(event: string, payload: any) {
  const eventKey = `${event}:${payload.id}:${payload.updatedAt}`;
  if (processedEvents.has(eventKey)) {
    console.log(`Skipping duplicate: ${eventKey}`);
    return;
  }
  processedEvents.add(eventKey);
  await handleEvent(event, payload);
}

For production, store processed event IDs in Redis or a database table rather than in-memory.

Webhook Payload Structure

{
  "event": "document.completed",
  "payload": {
    "id": 42,
    "externalId": null,
    "userId": 1,
    "teamId": 5,
    "title": "Service Agreement",
    "status": "COMPLETED",
    "createdAt": "2026-03-22T10:00:00.000Z",
    "updatedAt": "2026-03-22T14:30:00.000Z",
    "completedAt": "2026-03-22T14:30:00.000Z",
    "recipients": [
      {
        "email": "[email protected]",
        "name": "Jane Doe",
        "role": "SIGNER",
        "signingStatus": "SIGNED"
      }
    ]
  }
}

Error Handling

Issue	Cause	Solution
401 on webhook	Secret mismatch	Verify X-Documenso-Secret matches your stored secret
No events received	URL not HTTPS	Use HTTPS endpoint (ngrok for local dev)
Duplicate processing	Retry delivery	Implement idempotency with event key deduplication
Handler timeout	Slow processing	Acknowledge 200 immediately, process async via queue
Events stop arriving	Webhook disabled	Check webhook status in Team Settings

Resources

• Documenso Webhooks
• Webhook Verification
• ngrok Documentation

Next Steps

For performance optimization, see documenso-performance-tuning.